Post assistance requirements...
The bulk of the awards in this program are for the purchase of equipment or vehicles and we expect that they will be accomplished within a short period of time. Therefore, we are only requiring these grantees to submit a final financial report and a final program summary narrative. Grantees whose project is expected to extend throughout the performance period are required to submit a progress report every 6 months and a final financial report and a final program summary narrative.
This section indicates whether program reports, expenditure reports, cash reports or performance monitoring are required by the Federal funding agency, and specifies at what time intervals (monthly, annually, etc.) this must be accomplished.
Audits will be conducted on the grantees at the discretion of the Office of Inspector General. The grant program office will conduct grantee monitoring or oversight activities on all grantees. These activities will range from a teleconference to a site visit. The program specialists, the grants management specialists, or regional personnel assigned to this function will conduct these monitoring activities. Additionally, in accordance with the provisions of OMB Circular A-133 (Revised, June 24, 1997), entitled "Audits of States, Local Governments, and Non-Profit Organizations," nonfederal entities that receive financial assistance of $300,000 or more in Federal awards will have a single or a program-specific audit conducted for that year. Nonfederal entities that expend less than $300,000 a year in Federal awards are exempt from Federal audit requirements for that year, except as noted in the Circular.
This section discusses audits required by the Federal agency.
The procedures and requirements for State and local governments and nonprofit entities are set forth in OMB Circular No. A-133.
These requirements pertain to awards made within the respective State's fiscal year - not the Federal fiscal year,
as some State and local governments may use the calendar year or other variation of time span designated as the fiscal year period,
rather than that commonly known as the Federal fiscal year (from October 1st through September 30th).
Grantees are required to maintain a grant file for 3 years after the end of the grant's performance period. The records that should be maintained in the file should be any records that support any and all activities conducted on behalf of the grant. These records should include, but not be limited to, the grant agreement, correspondence, procurement procedures, bids and quotes, personnel time and attendance (supporting any personnel expenses charged to the grant), requests for advances, disbursement records, etc.
This section indicates the record retention requirements and the type of records the Federal agency may require.
Not included are the normally imposed requirements of the General Accounting Office.
For programs falling under the purview of OMB Circular No. A-102, record retention is set forth in Attachment C.
For other programs, record retention is governed by the funding agency's requirements.